COTW Staff Paperwork Download

for members of the Summer Staff and APAF Musicians at CAMP-of-the-WOODS

Questions? Call the Personnel Office at 518-548-4311 Ext. 257, or email personneladmin@cotw.org.

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General Paperwork

  1. Signed Contract Agreement (emailed to you)

  2. Staff Guidelines Acknowledgement (guidelines emailed to you)

  3. Background Check Authorization (Form uploaded to your CampBrain)

  4. Background Check (Filled out digitally)

  5. NY State IT-2104 or IT-2104-E Tax Form (Forms available in 2025)

  6. Federal W-4 Tax Form (Forms available in 2025)

  7. Authorization to Provide Emergency Treatment or Care (parent signature needed for staff under 18)

  8. Activities Waiver (parent signature needed for minors)

  9. Fitness Center Waiver (parent signature needed for minors)

  10. Medical History Form (Found in CampBrain)

  11. Direct Deposit Form (optional)

  12. Vehicle Registration (optional)

  13. Time Off Request (optional)

  14. Roommate Request (optional)

  15. Transportation Request (optional)

Minors Paperwork (Staff under 18)

  1. NY State Working Papers (NY State residents only) or NY State Application for Employment (non-NY State residents only) ★

  2. Evidence of Age Document ★

  3. NY State Physical Fitness Certification ★

  4. New York State Health Examination Form ★

  5. Parent/Guardian Pick-up Authorization ★

  6. Parent/Guardian Authorization to Work ★

General Paperwork Information

  1. Read, fill out, and sign all paperwork. Some paperwork requires a parent signature for those under 18 years of age.

  2. Scan the paperwork and upload it to your CampBrain account.

  3. If you do not have a scanner, download the Adobe Scan app on your phone to upload quality photos. If a picture is grainy or has poor lighting, it may be illegible and rendered unusable. Please upload quality photos with adequate lighting.

Background Check

All staff age 18 or older should fill out two forms. One is digital and is emailed to you upon hiring/with paperwork. The other is a physical form

Financial Forms

Tax Forms

Staff should fill out the W-4, and either the IT-2104 or the IT-2104-E. The E form will count you as exempt from NY State tax. Click here to learn more information on whether you may be exempt from State tax.

On the IT-2104, you must enter a number only on line 1 and line 3. You may skip lines 4 and 5, which are not needed because CAMP-of-the-WOODS is not located in NYC. To determine which numbers to write, you will need to use the supplementary pages and worksheet.

Be sure not to miss your Social Security Number, Marital Status, or Birth Date.

Direct Deposit Authorization

Direct Deposit Forms are optional. Here are the two forms we need to complete Direct Deposit setup for you:

  1. COTW authorization form

  2. Bank info in the form of a void check, a screenshot from your online banking, or a piece of mail from your bank. The bank info you provide us with must contain your full account and routing number, and your name must be visible with the bank info. Many banks have a direct deposit form available for download, or they will give/send you a physical form.

We cannot accept handwritten bank information. If we do not have your account and routing number from an official bank document or website screenshot, we cannot enter your direct deposit form into payroll. We cannot accept bank info that does not have your name attached to it. This policy protects you from mismatched account information and helps us prevent clerical errors with inputting your info into payroll.

Minors Paperwork Instructions

NY State residents are expected to acquire their own Working Papers by contacting their local school district. Non-NY State residents must provide only their Application for Employment and the two health forms, and the Personnel Office will obtain the Working Papers using the Application, Evidence of Age, NY State Physical Fitness Certification, and a physical. Only the provided New York State Physical Fitness Certification may be used; the State will not accept Fitness Cert forms from other states.

If you are under the age of 18, the forms should be completed no later than April 25. If we do not have your Working Papers before you arrive, we will be unable to pay you until we receive them. For any questions regarding minor’s paperwork, please email Dessa Avila at dessaa@camp-of-the-woods.org

  • For the NY State Application for Employment, parents/guardians should fill out only Part I of the application and sign the form.

  • Note that the NYS Health Examination and the NYS Physical Fitness Certification must be filled out by your physician. All minors are also required to have a physical prior to arriving (within one year of the staff member’s start date) to CampBrain.

Evidence of Age Document

This is needed to accompany the Application for Employment. It can be a picture of a birth certificate, passport, report card, or school ID.

Pick-Up Authorization

Only the individuals specified on this list may take your child from COTW to leave, or authorize your child to leave COTW. Only parents/guardians may be on this list; another staff member may not authorize your child to leave. This form does not authorize your child to be out past curfew, which is 11pm for minors.

Authorization to Work

All minors must have the permission of a parent/guardian to be employed at COTW.